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My Workspace at a Glance

21

Days Present (Month)

1

Late Arrivals (Month)

168h

Hours This Month

12

Leave Days Remaining

My Analytics

Leave Balance — Day Summary 2026

Annual Leave

— / — days left

Sick Leave

— / — days left

Recent Attendance

Date	Check-in	Check-out	Status

My Leave Requests

12

Annual Leave Left

30

Sick Days Left

Recent Requests

Company Announcements Latest updates

Celebrations This Month

Upcoming Holidays

My Team

My Action Items

Global Offices

Learning & Development

My Performance

Opening Procurement…

Overview & stats

15 employees

Photo	ID	Employee	Gender	DOB	Position	Job Level	Department	Type	Onboard Date	Direct Manager	Phone	ID / Passport	Education	Family	Emergency Contact	Address	Status	Actions

System Integrations

Microsoft 365, approval email, SharePoint & the Procurement launcher. Admin only — these control where data is sent.

Microsoft Teams — Incoming Webhook URL (optional)

When set, approval notifications also post to your Teams channel. Teams → channel → Connectors → Incoming Webhook.

Finance SharePoint folder (URL)

Paste the SharePoint folder link where payment / claim / travel files should be stored. On submit the file uploads here and the SharePoint link is shown to the requester and approver (like the project document folders). Files are filed by the SERVER on submit into <Payments|Claims|Travel>/<year>/<month>/<reference>/, so it works whether or not anyone is signed in to Microsoft. Leave blank to keep files inside the portal.

HR SharePoint folder (URL)

Paste the SharePoint folder link for HR documents. Job Descriptions attached to a requisition are filed by the SERVER into JD/<year>/, so it works whether or not anyone is signed in to Microsoft. Leave blank and JDs stay inside the portal, and signed policy acknowledgements stay in the portal too.

Who is HR — who may publish company documents

Editor and Admin can already publish. Naming somebody here adds to that — use it for the HR officer who writes the policies, so she gets + Publish a document and the Edit / Re-issue / Archive controls without being promoted to Editor. Several addresses may be listed, separated by commas. A department manager still cannot publish: committing every employee to signing something is not something you inherit by running a department. Leave blank and it falls back to “Approver (Management) or above”.

Employment history

Reconstructs each employee's dated salary, grade, title and department history from the pay runs a Director has signed. Rows somebody recorded by hand are never touched — only the reconstruction is rebuilt, and what it removes is written to the audit trail. Safe to run more than once. Run this if the portal's employment history was ever built by an earlier version, which read the payslip total as salary.

Annual overtime ceiling (hours)

Labour Code Art. 107 allows 200 hours a year, and 300 only for the industries Art. 107(3) lists, after notifying the labour authority. Leave blank for 200 — the answer for any company that has not taken and recorded that decision. The daily (4h) and monthly (40h) limits are fixed by the article and are not editable. Approving beyond a limit is still possible, but only with a reason, and it is written into the audit trail under the approver's name.

Quotation total that needs a signature to issue (₫)

At or above this total, a quotation cannot be issued — no PDF, no Excel workbook — until somebody electronically signs it, the same Part 11 signature used for a pay run. Leave blank to turn it off. Most quotations are routine, and a control that fires on every one of them is one people learn to route around. The signature is tied to the total it was given for: if the price then changes, the signature stops counting and a fresh one is needed — otherwise a real name and a real timestamp end up standing behind a number nobody approved.

Bank salary-file layout

Every Vietnamese bank publishes its own upload template. Set the columns your bank expects and in what order — changing bank is a setting here, not a new release. Download a sample file from your bank's portal (Techcombank F@st EBank: Payroll → Bulk transfer → Download template) and copy its headings exactly; the bank matches on the heading text. Leave it untouched to use the shipped layout.

Disbursement segregation of duties — a different person pays than approved

When on (recommended), the person who releases a payment must not be the one who gave final approval — and no one can pay their own request. This needs at least two authorised payers. Turn OFF only if your finance function is a single person; paying your own request stays blocked either way.

Authorised payers — who may mark a request paid

Releasing money is a named duty, not something everyone with an access level inherits. Only these people see Mark paid. Being listed is the grant, so a payer does not need Editor/Admin — but they do need access to the Finance page. Leave blank to fall back to “any Editor or Admin”. The rules above still apply on top: never your own request, and never one you approved.

Speak-up handlers — who reads a confidential concern

A named duty, never a level: “who may read a harassment report” is a decision about individuals, not something inherited by running a department. The Client Audit Pack asks for this explicitly and has been reporting it unanswered — the setting existed and there was no field to fill it, so every concern fell back to whoever happened to be an HR admin. List several, separated by commas. Admin only.

Wage region — Decree 293/2025

Collective agreement pays trained workers +7%

The region of the workplace, used as the default when an employee record does not name their own. Until this is set the Minimum-Wage Register can check nobody and reports every employee as unchecked — it says so rather than passing them silently. This is a statutory figure: set it to the region your site actually sits in. Admin only.

Approval emails — branded, sent per department

Emails the reviewer, approver and requester at every step of the approval flow (submit → review → approve / reject / paid). Decisions are still made in the portal with an e‑signature — the email carries a secure “Review in portal” button, never a one‑click approve link. Requires Microsoft 365 Mail.Send application consent on the Humiley app.

HR sender · leave, PADR

Finance sender · claims, travel, payments

Procurement sender

Daily report sender · contractor links & codes

The daily report sender is not switched off by the checkbox above — it sends contractor links and sign-in codes whether or not approval emails are on. It is listed here because the test below sends from all four. Leave it blank for project@humiley.com. The mailbox must exist and this app must be allowed to send as it: if an Exchange application access policy is in force, the address has to be in its scope group, or the mail stops arriving with nothing on any screen saying why. A contractor’s link and codes still come from this mailbox, with the person who issued the link as the reply-to, so the site can reply to somebody rather than to a department.

Overdue reminders — nudge whoever must act

Remind after day(s) waiting, then once a day.

Escalate after day(s) overdue (0 = off) → CC on the nudge.

Weekly digest — summary email to managers & leadership

Once a week, each manager gets what’s awaiting their review; leadership gets a company‑wide roll‑up (pending · overdue · total value). Uses the same Mail.Send as above.

Send every · Leadership email

Monthly report pack — month-end summary to leadership

On the chosen day each month, emails leadership a branded summary of the closed month (payments, invoices & VAT, approvals, headcount) with a link to open & export the full pack in the portal.

Send on day · To

Timekeeping nudges — remind staff to check in / out

On working days, pushes a reminder to any active employee who hasn't checked in by the check-in time, and to anyone still checked in at the check-out time. Skips weekends, holidays & staff on leave. Uses Web Push (not email).

Check-in reminder at :00 · Check-out reminder at :00

Integrations & health

Verify each go‑live switch‑on actually worked — Microsoft 365, invoice sync, approval email, SharePoint, push.

Contractor link address (URL)

The address the daily report link is built on when it is emailed to a contractor. Leave blank and it uses whatever host the request arrived on — which means contractors see portal.humiley.com, the staff portal’s address. Point a hostname such as daily.humiley.com at this server first, then set it here. Scheme and host only, no path: the link’s own /dr/<token> is added to it. A URL shortener does not do this — the browser shows the real address as soon as they tap it. The “Contractor link address” row under Integrations & health says which address links are actually being issued on.

Procurement app (URL)

Where the Procurement Portal is served — an app of this portal at portal.humiley.com/procurement. The sidebar entry opens it (no second login) for every employee an admin has granted the Procurement app in Access & Permissions. Leave blank to use the default (localhost:3000/procurement in development).

Welcome back

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Present Today

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On Time

0

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Late Arrivals

0

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On Leave

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HR at a Glance

Daily Attendance

On time · Late · Absent

Today's Activity

0 check-ins

Pending Approvals

Department Summary

Present today

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Not checked in

Today's Hours

0h 0m

Check In / Out

Where are you checking in from?

Select your location above — we'll check your GPS and record it with your punch. It never blocks your check-in.

Which job are you on today? (optional)

Naming the job is what makes labour cost per project a real figure instead of an estimate. It never affects your check-in — leave it blank and the day is simply not attributed.

Today's Record

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Check In

—

Check Out

—

Total

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Zone

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Recent Check-In History

Last 8 days

Employee	Date	Check-In	Check-Out	Hours	GPS Zone	Status	Actions
No attendance records yet.

No records

Approved Geofence Zones

Location	Coordinates	Radius	Department
HQ — District 10, HCMC 200 3/2 Street · Primary office	10.7769°N 106.6985°E	200m	All Depts
Factory — Long An Province Manufacturing facility · 15,000m²	10.5427°N 106.4139°E	350m	Engineering, Field
WFH — Registered Addresses Per-employee home coordinates	Various	100m	Approved only

Schedule Name	Department	Check-In Window	Check-Out From	Work Days	Grace Period	Unpaid Break
Standard 08:00 – 17:00	All	07:30 – 08:30	17:00	Mon – Fri	30 min	1.5×
Morning Shift 06:00 – 14:00	Factory	05:45 – 06:15	14:00	Mon – Sat	15 min	1.5×
Evening Shift 14:00 – 22:00	Factory	13:45 – 14:15	22:00	Mon – Sat	15 min	1.5×
Flexible (Field Services)	Field Services	07:00 – 09:00	8h after in	Mon – Fri	30 min	1.5×
WFH Schedule	Approved only	08:00 – 09:00	17:00	Mon – Fri	30 min	—

How it works: The active schedule for each employee's department defines the valid check-in window, grace period and overtime rate used when their attendance is recorded.

4

Pending Approvals

4

Late Today

2

GPS Anomalies

4

On Leave

Approvals have moved to the Approval Inbox

Leave, travel, claims, requisitions and PADR reviews are now all approved in one place.

Employee	Department	Annual (Used/Total)	Sick (Used/Total)	Comp-off	Status	Actions

Avg On-Time Rate

—

All records

Total Hours Worked

0h

All records

Leave Days Taken

0d

All records

GPS Anomalies

0

All records

Attendance Rate — Daily Trend

On-time % vs Late %

Leave Type Distribution

Late Arrivals by Department

Top Insights

No insights yet — they appear once attendance data is recorded.

Employee	Department	Leave Type	From	To	Days	Reason	Status	Approved By
No leave records yet.

Azure AD Application

Not Configured

Register an app in Azure AD to enable Microsoft 365 single sign-on and SharePoint access.

Tenant ID *

Found in Azure Portal → Azure Active Directory → Overview

Client ID (Application ID) *

Found in Azure Portal → App Registrations → your app → Overview

Redirect URI

SharePoint Site

Not Configured

SharePoint Tenant URL *

Site URL (relative path) *

Full URL will be: [Tenant URL] + [Site URL]

Required SharePoint Lists:

Attendance_Records Leave_Requests Leave_Balances Approved_Locations Employees SP_Config

Google Maps API

● Active (Browser GPS)

Used for reverse geocoding (address lookup from GPS coordinates). The browser's native Geolocation API is used for GPS — no Maps API key required for that.

Google Maps API Key (Geocoding)

Enable: Geocoding API + Maps JavaScript API. Restrict to your domain.

Allowed Domain (API restriction)

Automated Notifications

Built in

Notifications and approval routing are built into the portal — leave, claim and payment requests notify the chosen approver automatically by web push and Microsoft 365 email, and reminders are handled server-side. No external Power Automate flows are required.

Zone Name	Coordinates	Radius	Department	Active	Actions
HQ — District 10, HCMC Head Office · Main building	10.7769°N 106.6985°E	200m	All
Factory — Long An Province Manufacturing facility	10.5427°N 106.4139°E	350m	Field Services

Welcome to Humiley Group Inc.

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